Terms, conditions and RSA Agreement for hall hire

/Terms, conditions and RSA Agreement for hall hire
Terms, conditions and RSA Agreement for hall hire 2017-07-06T18:51:51+00:00

 

Hire of Umina Surf Life Saving Club Facilities

Dear Hirer,

Thank you for your interest in hiring the venue centre at Umina Surf Life Saving Club. Attached is a copy of the Conditions of Hire, please read the conditions carefully before signing the Agreement to Hire.

Return the Agreement Form to Umina SLSC with the required deposit payment within 14 days to confirm your booking. If you have any questions contact the Function Centre Manager.

Standard Hire

We offer you the exclusive use of the Broken Bay room at the Umina Beach Surf Club for 5 hours at a cost set out in Table 1 in the attached agreement, this price includes two bar staff.

If you wish to use the club for more than the standard 5 hours additional hire costs will be incurred at the rate of $120.00 +GST per hour, this includes two bar persons.

Booking Requirements:  Deposit / Bond

A deposit of $500.00 is required to confirm your booking within 14 days of this booking.

A bond of $1,000 in addition to the hiring fee will be required to cover damage to Club property. The bond will be refunded within 14 days after the event provided there is no damage to Club property. If any damage does occur you may forfeit all or part of the bond. Balance of outstanding fees including, bond and any extras must be fully paid 1 month prior to the event.

Payments can be made through our payment gateway http://pay.slsa.com.au (Select Unina SLSC and Function using Event Date as a reference) or direct deposit into the following WESTPAC, Umina Beach account:

Account Name:                Umina Surf Life Saving Club Incorporated
BSB:                                       032 526
Account No:                      207416

Please reference your name and Date of event in the deposit.

Umina Surf Life Saving Club Inc.

 

CONDITIONS OF HIRE AND RESPONSIBLE SERVICE OF ALCOHOL (RSA) AGREEMENT

Please read these conditions carefully before signing the Agreement of Hire.

All enquiries relating to this hire can be made to:

Function Centre Manager, Fiona Lloyd – Mobile:   0434004359 or flloyd@coastal-it.com.au

Standard Hire

Standard Hire period is five (5) hours.  If you wish to use the Club for more than the standard five hours, additional staff and/or hire costs will be incurred.

A requirement of our Liquor Licence is that the premises must be vacated by midnight.

You may be permitted to set up the day prior to the event at no additional cost.  We will attempt to provide as much time as possible, but can only guarantee access on the day of the event.

Surf Club activities may be taking place in other parts of the building.

Payment / Deposit / Bond

A deposit of $500 is payable within 14 days of confirmation of booking.  A signed Agreement of Hire must accompany your deposit.  A receipt will be issued and you will be invoiced for the remainder.  The balance is payable 1 month prior to the event.

In addition to the hire fee, a bond of $1,000 is required to cover damage to Club property.  This is payable 1 month prior to the event. The bond will be refunded within 14 days after the event, provided there is no damage to Club property and on return of keys/swipe.

Please note the club does not permit hire for 18th or 21st birthday parties.  Any attempt to circumvent this may result in loss of deposit and or hire fee.

Inclusions / Exclusions

We will supply tables and chairs.  It is your responsibility to set out the tables and return all furniture to storage on completion of the event. The sound system is available for your use. We do not provide kitchen utensils, crockery, cutlery, tablecloths or table decorations.

Cleaning

Whatever the hirer brings onto the premises must be removed at the end of the event.

Umina SLSC is not responsible for private property left on the premises before, during or after a private event. The kitchen is only to be used for the preparation of food and must be left clean and tidy. If you fail to leave the premises in a tidy state a cleaning fee of $80 per person hour to clean the premises may be deducted from your bond money. This includes returning tables and chairs to the storeroom.

Cancellation / Refund

Cancellation prior to 6 months from booking date, deposit will be fully refunded. Cancellation less than 6 months will incur loss of half deposit and less than 3 months loss of full deposit.

Catering

UMINA SLSC has a full commercial kitchen. The hirer may engage their caterer of choice.  It is the caterer’s responsibility to familiarise themselves with the kitchen and clean up when finished.  This includes removing all rubbish to the external garbage bin – please ensure they are aware of this condition or you may incur cleaning costs. Recycled cardboard boxes are to be compacted before placing into the correct external garbage bins.

Deliveries

Please specify 509 Ocean Beach Road, UMINA BEACH – UMINA SLSC.  Cakes, caterers, guests and deliveries can mistake our club with Ocean Beach Surf Club about 1 km down the road.

Please check with the office on available times for deliveries, the office is only serviced on a part-time basis, we will not be responsible for any items left with the club.

Service of Alcohol

All alcohol and soft drinks must be purchased from Umina Surf Club.  We offer a number of beverage options which must be prepaid.

A minimum $20 per adult and $10 per child pre-payment for supplied beverages is required.

As a condition of our Liquor License, Umina SLSC is required to adhere to the legal guidelines for the Responsible Service of Alcohol (RSA). Every alcohol licensee and staff member needs to follow the responsible service of alcohol (RSA) guidelines based on the Liquor Act of 2007

These laws must be observed by Umina SLSC and any hirer of the facilities. A copy is attached for your information.

Staff

Only Umina SLSC accredited bar staff are to be hired.  Bar staff commence 30 minutes before the event and finish 30 minutes after the bar is closed.

Patrons are to collect drinks from bar.  Bar staff will collect empty glasses and bottles.  If full table service or cocktail service is required additional staff will be necessary at an additional cost.

Staff will be attired in an official Umina SLSC club shirt or white shirt with dark trousers or dress.

Standard events require two bar staff.  For events in excess of 100 people an additional bar assistant may be required.  The cost of the additional staff member will be charged at current rates. Guidelines are, up to 100 guests = 2 bar staff & 100 – 140 guests = 3 bar staff. A minimum of 1 bar staff is required for security and lock down procedures.

All bar/security staff will be booked by the Function Centre Manager.

Conduct within the Club and Environs

The Hirer is to take all reasonable steps to ensure that no anti-social behaviour occurs.

The Club is to be left clean and tidy at the conclusion of the event.

All Hirers and their guests are to respect the neighbourhood and ensure that persons leaving the premises do so in a quiet and orderly manner.

Smoking

Smoking is not permitted anywhere within the Club.  Smoking is only permitted on western side of the balcony as directed by the Function Centre Manager.

Cigarette butts must be placed in containers on the balcony and not left on the floor area or disposed in the grassed area below. There will be an additional cleaning cost imposed to the Hirer if this request is not adhered to.

Decorations

Access may be available to the Club prior to the event if organised with the Function Manager.

Drawing pins, sticky tape, nails, adhesive material or Blue Tac, to display signs or attach decorations to any walls is not permitted. There are pin boards in both rooms for your use.

The use of crepe streamers, confetti, flower petals or sparkling objects is not permitted.

There are strict guidelines for the use of candles within the Club premises to adhere to Fire Regulations.  Please contact the Function Centre Manager for guidelines.

Animals

Animals are not permitted within the Club except for vested disability dogs.  In this case, prior arrangements must be made with the Function Centre Manager.

Duration of the Event

All events are to conclude no later than midnight.  Bar service will cease at 11.30pm to give guests time to finish their drinks and vacate the premises.

All items, including alcohol and rubbish are to be removed from the premises at the conclusion of the function unless arrangements made with the Function Centre Manager.

RESPONSIBLE SERVICE OF ALCOHOL

Persons under the age of 18 will not be served alcohol.  It is our policy to check anyone who looks under 25. We will check proof of age if there is any doubt.  Service of alcohol will be denied if satisfactory proof cannot be produced.

There are heavy penalties imposed if intoxicated persons are served alcohol.  We will refuse service to anyone who is reaching this state.

We will deny entry or service to anyone who is already intoxicated.

Guests or patrons who disregard these directions will be asked to leave.

In conjunction with the Liquor Act and Responsible Service of Alcohol our Club rules state that we do not serve double strength spirits.

We want our guests to enjoy our Club facilities and the company of their guests.

Compliance with the NSW Liquor Act on Sale Service and the Consumption of Alcohol will help us to achieve this aim.